Club Rules:

 NAME

The association shall be called:- THE WEIMARANER ASSOCIATION. (Hereinafter called the Association.)

 OBJECTS

To encourage, promote and protect the breeding of the Weimaraner, to meet the breed standard and to fulfill their role as a hunting, pointing,retrieving gundog.To co-operate with other clubs and bodies having similar interests throughout the world.

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 MEMBERSHIP

The association shall consist of an unlimited number of members.

OFFICERS

The officers shall comprise, President, Honorary Secretary and Honorary Treasurer. All these officers shall be ex-officio members of the committee, with full voting rights.

An unlimited number of Honorary Vice-Presidents may be elected who shall be ex-officio members of the committee without voting powers.

 COMMITTEE

The affairs of the association shall be administered by a committee which shall consist of not more than nine members of the association, who shall be elected as stated in RULE 6.

The entire management of the association shall be entrusted to the committee. The committee shall have the power to arbitrate in cases of dispute between members when asked by both parties to do so.

The committee shall have the power to deal with any questions relating to the management of the Association not specifically mentioned in these rules.

One third of the committee shall retire annually. This shall, in the first instance be in terms of seniority, but where this is not one third of the committee, a ballot within the committee shall take place. Those retiring shall be eligible for re-election.

On the same day, as soon as practical after the Annual General Meeting at which it is elected, the committee shall hold a meeting at which it shall elect from it's members, a Chairman and Vice-Chairman to serve for the term of that committee.

The committee shall meet at least four times during the year. A copy of the minutes of each meeting shall be sent by the Honorary Secretary to each committee member within twenty eight days of the meeting.

Six elected members shall form a quorum.

The committee may appoint members of the association to fill any honorary post they deem necessary, any such post shall be confirmed by the membership of the Association at the following Annual General Meeting before being deemed to be a continuing office. The committee may co-opt any fully paid up member to fulfill a specific task. Those co-opted shall not have voting powers in the management of the Association.

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 ELECTION OF COMMITTEE MEMBERS AND OFFICERS

Any member of the association shall be eligible for election to the committee or as an officer provided he or she has been a fully paid up member for at least one year on the 1st March in the year of the election. No persons whilst an undischarged bankrupt may serve on the committee or hold any office or appointment within a Kennel Club registered society.

The President shall be invited to hold office for a period of three years. All nominations of an eligible member for election to the committee or as a President or Vice-President, Honorary Secretary and Honorary Treasurer shall be proposed by one fully paid up member and seconded by another. All nominations shall be in the hands of the Honorary Secretary by 31st March each year. Nominations for the Presidency shall be in the hands of the Honorary Secretary by 31st March every third year as applicable.

The serving committee may propose a member for Honorary Life Membership which must be ratified by a majority vote at the next Annual General Meeting.

All nominations for election shall be dealt with at the Annual General Meeting. There shall be executed an election by a secret ballot, the voters being those members so entitled and present at the Annual General Meeting. Of the nominees for the committee, those with the most votes shall fill the vacancies on the committee for the ensuing year. The office of President, Honorary Secretary and Honorary Treasurer shall be decided by the nomination receiving the highest number of votes. The Vice-Presidents shall be elected annually by a majority vote in favour. Two members present at the meeting shall be appointed to make the distribution and collection of voting papers and to act as tellers in counting the votes.

 ELECTION OF MEMBERS

Any person wishing to become a member of the association shall make application to the Honorary Secretary on the official form. This form shall include an undertaking to abide by the rules of the association and shall carry the signature of two fully paid up members as proposer and seconder of the application. The applicant shall not be considered a member until the application has been considered and voted upon by the committee: Three negative votes shall exclude the applicant. In the case of non-approval the committee is not required to disclose it's reasons for not approving a candidate for membership. The names of newly elected members shall be minuted and the applicant informed accordingly by the Honorary Secretary. A copy of the association rules shall be made available to any bona-fide applicant for membership upon request.

Any former member wishing to rejoin the association shall apply as if a new applicant for membership.

A member shall only be deemed to be a fully paid up member if and when his/her subscription has been paid for the current financial year

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 GENERAL MEETING

A general meeting shall be convened by the Honorary Secretary on a suitable date in May each year. Notice of which shall be forwarded to members in writing not later than the end of February. inviting nominations for officers and committee and proposals to be placed on the agenda. This shall be known as the Annual General Meeting and shall be for the following purposes:-

To receive the report of the committee and the statement of Accounts.

To elect the officers and the committee.

To discuss and vote upon any proposals duly placed on the agenda of which prior notice has been given to the Honorary Secretary at the latest by 31st March.
To appoint auditors.

No business shall be discussed or transacted at an Annual General Meeting unless notice thereof appears on the agenda, with the exception of routine matters or those which in the opinion of the Chairman of the meeting are urgent.

At every General Meeting of the association the President shall be invited to take the Chair. Should he/she decline or in his/her absence a Chairman elected by and from the members present shall preside.

A special general meeting shall be summoned by the Honorary Secretary if twelve paid up members send signed requisition stating the subject to be discussed and the resolution to be proposed. The date of the meeting so convened shall be within two calendar months of the requisition being received.

A special general meeting may be called at the discretion of the committee to put any matter to the membership deemed necessary by the committee.In the case of there being an equal number of votes on any motion, the Chairman shall have the casting vote.

All resolutions at a General Meeting shall be passed by a majority vote, excepting matters specifically referred to in these rules. Resolutions for the alteration of the rules, introduction of new rules or reversal of any former act or decision, shall require a two thirds majority vote of those present and voting. Any such resolution, if passed, shall be brought to the notice of all members as soon as practical after the meeting. Such alterations to the rules shall not be brought into force until the Kennel Club has been advised and has given approval to the alterations.

Only fully paid up members shall be entitled to vote at a General meeting. Each member shall be entitled to one vote immediately upon acceptance of membership. In the case of joint membership, each member of the partnership shall be entitled to one vote.

Members shall receive notice and an agenda of any general meeting at least twenty one days prior to the date of the meeting.

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 MINUTES

Minutes of all meetings shall be kept by the Honorary Secretary which shall be recorded in a minute book.

Minutes of all general meetings shall be sent to all members by the Honorary Secretary as soon as practicable.

 NOTICES

All notices shall be sent to the last known address of the respective member and shall be considered delivered the date after such notices are posted.The Weimaraner Association must make a list of members and their addresses. This list must be sent to the Kennel Club with their annual returns, and, if so requested, make an up to date list of members available for inspection by the Kennel Club and members of the society.

 FINANCE

The financial year of the association shall be from 1st January to 31st December.

The annual subscription shall be as deemed by the members in general meeting. The subscription shall be due on 1st March for the following year. Joint membership may be any two members of the same household or joint owners of a Weimaraner.

Any member elected on or after the 1st November shall pay the full subscription, which will entitle him/her to membership not only until 1st March, but also for the subsequent year.

There shall be a bank account operated in the name of the association and cheques for withdrawal of monies shall only be signed by any two of the following committee: Chairman of the committee. Honorary Treasurer, Honorary. Secretary, Show Secretary, Field Trial Secretary. All revenues of the association shall be paid into this account.

The accounts shall be kept by the Honorary Treasurer and two suitably qualified people, or one professional auditor shall be appointed at each general meeting who shall certify the association accounts for the ensuing year before the Annual General Meeting.

A statement of the accounts shall be circulated to all members present at the Annual General Meeting, and then sent out to all members with the minutes of the Annual General Meeting. Also, any paid up member, on request, can have a copy of the accounts sent to them before the Annual General Meeting.

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 ASSOCIATION PROPERTY

The property of the association shall be vested in the committee. In the event of the association ceasing to exist, a special general meeting shall be called to decide the disposal of all assets and settlement of any liabilities of the association. The Kennel Club shall be notified within six months and the persons named as Officers and Committee of the Association on the last return furnished to the Kennel Club will be held responsible for the proper winding up of the Association.

 TERMINATION OF MEMBERSHIP

Any member failing to pay his/her annual subscription by 1st June (i.e. within three calendar months of it being due) shall thereupon cease to be a member of the association.

Any person ceasing to be a member of the Association shall forthwith forfeit any and all subsequent rights upon the association, nor shall there be any entitlements to a refund of any part of subscription paid.

Expulsion of Members. Any members who shall be suspended under Kennel Club rule A42j(5) and/or any member whose dog(s) is/are disqualified under Kennel Club rule A42j(9) shall ipso facto cease to be a member of the Association for the duration of the suspension and/or disqualification. If the conduct of any member shall, in the opinion of the committee of the association be injurious, or likely to be injurious, to the character or interests of the association, the committee of the association may, at a meeting, the notice convening which includes as an object the consideration of the conduct of the member, determine that a special general meeting of the association be called for the purposes of passing a resolution to expel him/her. Notice of the special general meeting shall be sent to the accused member, giving particulars of the complaint and advising the place, date and hour of the meeting that he/she may attend and offer an explanation. If at the meeting, a resolution to expel is passed by a two thirds majority of the members present and voting, his/her name shall forthwith be erased from the list of members, and he/she shall thereupon cease for all purposes to be a member of the association except that he/she may, within two calendar months from the date of such meeting, appeal to the Kennel Club upon and subject to such conditions as the Kennel Club may impose.

If a member is expelled for discreditable conduct in connection with dogs, Dog shows, Trials or Competition, the Association must report the matter in writing to the Kennel Club within seven days and supply any particulars required.

 DISPUTES

The Weimaraner Association acknowledges the Kennel Club as the final court of appeal in all cases of dispute, and as the final authority for the interpretation of these rules.

The association shall not join any federation or societies or clubs.

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 ANNUAL RETURNS TO THE KENNEL CLUB

The officers acknowledge that during the month of January each year, Maintenance of Title fee will be forwarded to the Kennel Club by the Secretary for the continuance of registration and that by 31st July each year, other returns, as stipulated in Kennel Club regulations for the registration and maintenance of societies and breed councils and the affiliation of agricultural societies and municipal authorities, be forwarded to the Kennel Club. The officers also acknowledge their duty to inform the Kennel Club of any change of Secretary of the society which may occur during the course of the year. The officers acknowledge their duty to inform the Kennel Club of the month in which the society's Annual General Meeting is held and to notify the Kennel Club of any subsequent amendments to that date.

The committee of the association will formulate a judges list which will be divided into five parts, namely A1, A2, A3, B and C and must be compiled annually stating the date on which they expire.

A1 List. Judges who have previously been approved to award CCs and have carried out the appointment.

A2 List. Judges who, if invited to judge by a society, would in principle be approved by the Kennel Club to award CCs for that occasion.

A3 List. Judges who are recommended by a Breed Council or Breed Club as being suitable to award CCs in the breed, but not yet approved by the Kennel Club for inclusion on an A2 List.

B List. Judges who have been approved by the Breed Council/Club to judge at shows without CCs or Open shows.

C List. Drawn up by a Breed Council/Club this should comprise aspirant judges who do not fall into any of the above categories.

 CONDUCT

No person shall carry out punitive correction or harsh handling of a dog at any time whilst at a licensed venue, including its environs, car park and caravan parks and approaches.

The owner, exhibitor, handler or other person in charge of a dog at Kennel Club Licensed Events must, at all times, ensure that the dog is kept under proper control whilst at the licensed venue, including its environs, car and caravan parks and approaches .

 CODE OF ETHICS

The membership will be expected to conduct themselves in accordance with the Code of Ethics approved by the association